Design Review is required by Happy Valley Ranch1 Covenants, Conditions, and Restrictions (CC&Rs) under the functions of the Architectural Committee as designated therein.There is a hierarchy of rules that apply to all homeowners. The most restrictive are an HOA’s CC&Rs. The HVR1 HOA requirements must therefore be addressed before getting permits to satisfy the next higher rules of the City of Scottsdale. Advisors at these first levels will normally be familiar with higher level regulations of the county, state, and federal governments so that further filings are generally unnecessary.
A Summary of the Happy Valley Ranch 1 Design Review Process:
- It is the obligation of the homeowner to be familiarized with the complete Building Guidelines for Happy Valley Ranch before initiating a project. Contact Rudy Frame (email: firstname.lastname@example.org or phone: 480-585-8684) if you have any concerns or uncertainties. Rudy will arrange for a member of the HVR1 Architectural Committee to meet with and advise the homeowner.
- At least 45 days prior to the beginning of a project that affects the exterior appearance of a lot, the homeowner must submit an Architectural Review Form (see sidebar) detailing the scope and specifics of the project.
- The Architectural Review Committee meets, usually on the last Thursday of each month, to formally review current projects. Review forms must be submitted at least 7 days prior to a scheduled meeting. If there are no submissions for review 7 days prior, the meeting for that month will be cancelled. These public meetings are required by Arizona law and must be posted at least 2 days prior to the meeting date.
- Projects of significant scope generally require that a homeowner post a bond with the HOA as an assurance that the project will be completed in accordance with the submitted plan.
- Exterior paint colors must conform to the HVR1 Allowed Exterior Colors which have been archived with Dunn Edwards. Nearly all paint suppliers can cross-reference Dunn Edwards colors in their computer systems and supply you with matching colors. You do not have to buy your paint from Dunn Edwards.
- A homeowner with a complex project with a duration of more than 1 month is advised to consult with the Architectural Committee as the project commences to identify possible issues before they become problematic.
- A design review is complete only when
- the homeowner has submitted written notification to the Architectural Committee of project completion,
- Architectural Committee representative(s) have inspected the results, and
- the Architectural Committee has provided a written acknowledgement of their approval.
- Once the Architectural Committee has provided its written acceptance of completion in accordance with the original plan, bond money posted for the project will be returned to the homeowner.
HOA Guiding Documents
Happy Valley Ranch1 HOA’s Architectural Review Form (see sidebar) must be printed and completed for submission of any changes a homeowner plans to make that affect their home’s structure, texture, or color (other than touch-up maintenance) and/or the landscaping (other than normal maintenance) to Architectural Committee prior to starting any project. Projects involving only landscaping will be forwarded to and processed by the Landscape Committee. Submission initiates a Design Review to ensure that such changes are in compliance with the HOA’s CC&Rs and supporting Bylaws, and Guidelines, all of which are legally binding documents that a homeowner is provided copies of for signature prior to completion of escrow.
The HOA CC&Rs (see sidebar) document is the official record that established our Homeowners’ Association (HOA) in November 1977, revised in July 1997 to remove references to HVR1’s developer, and the Covenants, Conditions and Restrictions under which we collectively maintain our community’s appearance.
The Building Guidelines (see sidebar) are more “down to earth” address to Frequently Asked Questions about what the CC&Rs actually mean in terms of real projects and property concerns. The Guidelines are detailed and topical, written in everyday language rather than “legaleze”.